9.6.6 – One-on-One Meetings

A one-on-one meeting is a scheduled, formal, private meeting between you and your functional managers held on a regular basis (typically weekly but monthly at a minimum).


  • Provide clarity and focus
  • Build strong trusting relationships
  • Identify and remove barriers
  • Set and monitor performance goals
  • Increase focus on learning, growth and development.

How to Conduct One-on-One Meetings

Understand Your Staff

In order to conduct effective one-on-one meetings, you must understand your people.

  • What are their personality types?
  • What are their strengths/skills?
  • What are their values, goals and aspirations?

Meeting Preparation

Spend 5-10 minutes preparing for your one-on-one meeting.

  1. Review the last few meetings.
  2. Review club results.
  3. Prepare overall performance questions.
  4. Write down two areas that are going well.
  5. Identify two areas that need improvement.
  6. Write quick notes to help guide discussion on club performance and objective.

Standard Agenda

The table below provides some recommendations for a 30-minute and 60-minute meeting.

Activity 30-minute Meeting 60-minute Meeting
Overall Performance – The Big Picture 5 min 5 min
Areas Going Well (Build Confidence) 2 min 5 min
Areas Needing Improvement (Build Skills) 3 min 5 min
Club Performance and Objectives 15 min 30 min
Action Plan 3 min 10 min
Support Needed 2 min 5 min